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Information is everywhere
Critical detail gets split across tools, inboxes, spreadsheets and people’s heads.
About Flowtrackai OS
Growing service businesses should not have to run on spreadsheets, inboxes and memory.
Flowtrackai OS exists to give growing, operationally complex teams one connected way to run sales, delivery, operations, communication, reporting, automation and practical AI.
See if your business is a fit
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Bespoke, done-for-you systems for businesses that have outgrown disconnected tools.
The problem we solve
Growth exposes the gaps between the systems you already have.
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Teams keep chasing updates
Administrative repetition and manual follow-up consume time across sales, delivery and operations.
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Workflows do not connect
Leads, jobs, clients, payments and delivery can sit in separate systems, leaving gaps and missed follow-up.
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Leaders lose live control
Revenue, pipeline, workload, delivery status and priority actions become harder to see clearly.
Our mission
Build systems around the way your business actually works.
Not another generic dashboard. Not a collection of AI tools your team needs to figure out alone. Flowtrackai OS designs and implements a bespoke operating system around the workflows that create revenue and deliver the work.
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Connected control
Bring sales, client or job delivery, communication, reporting and automation into one operational view.
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Practical automation
Reduce repetitive work and create faster, more consistent follow-up without adding unnecessary complexity.
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Better decisions
Give leaders a clearer view of revenue, pipeline, workload, delivery status and the next priority action.
Two focused solution tracks
Built for businesses where work needs to move cleanly from first enquiry to final delivery.
Every system is bespoke and done for you. The build starts with how your team operates today, where control is being lost, and what needs to connect next.
Operational Control System
For field-service and compliance-heavy teams
Designed for rope access, construction, technical field service, facilities, maintenance, engineering and compliance-focused businesses that need live job, compliance, quotation, invoice and field-to-office visibility.
Client Growth & Delivery System
For expert-service businesses
Designed for coaches, consultants, agencies, PR firms and expert-service teams that need a more predictable pipeline alongside stronger client onboarding and delivery control.
What we bring together
A serious operating system, not a software hand-off.
The scope is confirmed after a systems audit and designed around your business requirements.
Architecture
System architecture and workflow design
Revenue
CRM, pipelines, lead capture, booking and communications
Visibility
Dashboards and reporting
Automation
Email/SMS follow-up and workflow automation
Adoption
Onboarding, training and handover
How we think about the work
The right system should make the business easier to run—not create another layer to manage.
Start with workflows
Map the path from enquiry through delivery, rather than forcing your team into a template.
Build for adoption
Include onboarding, training and handover so the system can become part of day-to-day work.
Keep control visible
Make the information leaders need available without chasing across disconnected sources.
✓
A clear delivery commitment
We stay with the agreed build.
If the agreed build scope and acceptance criteria are not delivered, Flowtrackai OS continues working at no additional implementation cost until the agreed system is delivered, subject to timely client inputs and third-party access.
Common questions
Is Flowtrackai OS right for your business?
Who is the best fit? +
Growing, operationally complex service businesses whose systems have not kept pace with growth. Typical decision-makers are owner-operators and operational or commercial leaders who need sales, delivery and operations to work as one connected system.
Is this a generic CRM setup? +
No. Flowtrackai OS is a bespoke, done-for-you Business Operating System. It is designed around your actual workflows and can connect CRM, pipelines, delivery processes, reporting, communication, automation and practical AI.
What does implementation cost? +
Core System implementation starts from £7,000. AI Growth System implementation starts from £14,000. Hosting and support is £297/month for Core, while AI Growth management is £497/month. Final scope and price are confirmed after the systems audit.
How involved does my team need to be? +
The build is done for you, with onboarding and training included. Your input is still important for discovery, approvals, access to relevant third-party tools and team adoption.
Start with a systems audit
Ready to see what one connected operating system could change?
Tell us where your sales, delivery or operations are losing control. We will assess whether Flowtrackai OS is the right fit for your business.
Request a systems audit →